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Accounts Payable - Check Reports
The Check Reports provide information on all check transactions entered through the Print Computer Check and Post Handwritten Check functions. These reports are helpful in facilitating bank reconciliation if you have activated the Bank Reconciliation module.
Each of the Check Reports is especially designed to provide several options so you can narrow down data to the specific information needed. Read the information below to get a closer look at each of the Check Reports available in AccountMate.
Check Register Report
The Check Register Report provides information on all checks issued in the Accounts Payable module, both handwritten and computer-printed checks. This report can be used to account for all the checks drawn from a bank account and the invoices covered by such check payments.
You can select to include voided checks, check detail, and non-check payments in the report. You can also opt to show multi-currencies.
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On-Hold Checks Report
The On-Hold Checks Report provides information on checks that are put on-hold (printed but not yet released to vendors). In AccountMate you can put a check on hold by marking the Hold this Check and Hold All Checks checkbox in the Post Handwritten Check and Print Computer Check functions, respectively. This report helps you verify whether your checking account has sufficient funds to cover the checks for release.
You can select to include non-check payments and to show multi-currencies in the report.
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Check Distribution Report
The Check Distribution Report provides information on how much of a check amount is paid to a particular invoice or invoices. This report is useful in reviewing the invoices for which the checks are issued and the GL Account IDs to which the check payments are posted.
You can select to include the journal entries generated by the system when the check was recorded, to include the non-check payments and to show multi-currencies in this report.
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Electronic Payment Report
Electronic funds transfer provides a safer, secure, efficient, and less-expensive-than-paper method of payment to your vendors. AccountMate supports the processing of vendor electronic payments through an online payment system.
To obtain detailed information on the amounts paid by check and paid by direct deposit through ACH (Automated Clearing House), generate the Electronic Payment Report. This report is most useful in tracking the remittance invoice and check from the Accounts Payable module. You can also use this report as reference for reconciling bank accounts and book balances. You also have the option to include in the report only the information pertaining to electronic payments.
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Factor Payment Report
The Factor Payment Report provides information on checks issued to factors. Checks are automatically issued to a factor when the vendor record's Factor to (Pay To) field contains a valid vendor number. This report is especially useful in reviewing checks issued to factors or made payable to factors.
You can select to include non-check payments and to show multi-currencies in this report.
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Void Check Report
The Void Check Report provides information on checks voided through the Void Check function. You can use this report alongside the Check Register Report to assess the completeness of the recorded checks in AccountMate. You can also verify whether the checks listed in this report match the actual voided checks in your possession.
When generating this report, you can select to include check transactions only, non-check transactions only, or both. You may opt to show multi-currencies in the report.
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Outstanding Check Report
The Outstanding Check Report provides information on outstanding checks, which are not yet cleared from the bank. This report is helpful in reviewing the check status, specifically for those checks that have been printed and released, but not yet marked as "Cancelled" in AccountMate. You can use this report to facilitate reconciliation of bank statements against records in AccountMate (book balance), specifically the outstanding checks.
You can select to include in this report the non-check payments and zero-amount checks and to show multi-currencies.
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Cancelled Check Report
The Cancelled Check Report provides information on cancelled checks in AccountMate. This report is especially helpful in reviewing the check status, specifically for those checks that are marked as "Cancelled" in AccountMate. You can use this report to facilitate reconciliation of bank statements against records in AccountMate (book balance), specifically the cancelled checks.
In this report, you can select to include the non-check transactions and to show multi-currencies.
Click on the image to enlarge view.
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