AM12 Sample Reports

The Check Reports provide information on all check transactions recorded using the Print Computer Check and Post Handwritten Check functions. If the Bank Reconciliation module is activated, you can use these reports to facilitate bank reconciliation.

Each of the Check Reports is especially designed to provide several options so you can narrow down data to the specific information needed. Read the information below to get a closer look at each of the Check Reports available in AccountMate.

Check Register Report

The Check Register Report provides information on all checks issued and recorded in the Accounts Payable module. You can use this report to account for all the checks drawn from a bank account and the invoices for which these checks are paid.

You can select to include computer checks, handwritten checks, electronic payments, and non-check payments in the report. You can also opt to show the check details and multi-currencies. You can further choose to include or exclude voided transactions.

Check Summary Report

The Check Summary Report provides summary information on all computer and handwritten checks as well as non-check and electronic payments recorded in the Accounts Payable module. This report is a tool for monitoring all checks, non-check payments, and electronic payments made to vendors.

You can opt to include in the report the computer-printed checks, handwritten checks, electronic payments, and/or non-check payments. You can also choose to either include or exclude voided transactions.

On-Hold Checks Report

The On-Hold Checks Report provides information on checks that are put on-hold (printed but not yet released to vendors). In AccountMate you can put a check on hold by marking the Hold this Check or Hold All Checks checkbox in the Post Handwritten Check or Print Computer Check function. This report helps you verify whether your checking account has sufficient funds to cover the checks for release.

You can opt to include non-check payments and to show multi-currencies in the report.

Check Distribution Report

The Check Distribution Report provides information on how much of a check amount is paid to a particular invoice or invoices. This report is useful in reviewing the invoices for which the checks are issued and the GL Account IDs to which the check payments are posted.

You can select to include the non-check payments in the report. You may also opt to show in the report the system-generated journal entries associated with the check, the purchase order numbers associated with the AP invoices, and multi-currency information.

Electronic Payment Report

Electronic funds transfer provides a safer, secure, efficient, and less-expensive-than-paper method of payment to your vendors. AccountMate supports the processing of vendor electronic payments via an online payment system.

Generate the Electronic Payment Report to obtain detailed information on the amounts paid by check and paid by direct deposit via ACH (Automated Clearing House). This report is most useful in tracking the remittance invoice and AP checks. You can also use this report as reference when you reconcile bank accounts and book balances. You have the option to include in the report the voided electronic payments.

Factor Payment Report

The Factor Payment Report provides information on checks issued to factors. In business a factor is someone who acts for another. In AccountMate checks are automatically issued to a factor when the vendor record ? Factor to (Pay To) field contains a valid vendor number. This report is especially useful when reviewing checks issued to factors or made payable to factors.

You can select to include non-check payments and to show multi-currencies in this report.

Voided Check Report

The Voided Check Report provides information on checks voided using the Void Check function. You can use this report and the Check Register Report to assess the completeness of the checks recorded in AccountMate. You can also verify whether the checks listed in this report match the actual voided checks in your possession.

When generating this report, you can select to include computer-printed checks, handwritten checks, electronic payments and/or non-check payments. You may opt to show the replacement check numbers and multi-currencies in the report.

Outstanding Check Report

The Outstanding Check Report provides information on outstanding checks, which are yet to be presented at the payee bank for encashment or, if presented, still in the bank’s check clearing cycle. This report is helpful in reviewing the check status, specifically for those checks that have been printed and released, but not yet recorded as "Cancelled" in AccountMate. You can refer to this report for the outstanding check information to facilitate reconciliation of bank statements against AccountMate records (book balance).

You can select to include in this report the non-check payments and/or electronic payments. You can also opt to show multi-currencies.

Cancelled Check Report

The Cancelled Check Report provides information on checks that have cleared your bank account and have been “cancelled” by the bank. This report is especially helpful in reviewing the check status, specifically for those checks that are marked as "Cancelled" in AccountMate. You can use this report to facilitate reconciliation of bank statements against AccountMate records (book balance), specifically the cancelled checks.

In this report, you can select to include the non-check payments and to show multi-currencies.