AM12 Sample Reports

Purchase Order – Print Purchase Quote

The Print Purchase Quote function allows you to preview and print purchase quotes. A purchase quote is a vendor’s quotation showing a list of the inventory items that you wish to purchase from the vendor. You can provide the vendor with this document to inquire on the purchase price of a specific inventory item before making a purchase order. Purchase quotes, however, are non-binding and do not affect the inventory item quantities and vendor account balances.

You can choose to print all the previously printed purchase quotes, all the purchase quotes that are yet to be printed, or all purchase quotes regardless of their printing status. You can also configure AccountMate to suppress the report labels’ background color and to print for an alignment test only.

You may also choose in the Export/E-mail Options area the Vendor E-mail option. This automatically marks the Individual File checkbox and configures AccountMate to create only one file for each Purchase Quote and to send a separate e-mail for each Purchase Quote to the e-mail addresses set up in the vendor record. On the other hand, you may manually enter the desired customer e-mail address(es) and have the discretion of either marking or unmarking the Individual File checkbox. Unmarking this checkbox configures AccountMate to create only one file for all the Purchase Quotes that meet the report criteria and to send a single e-mail for all the Purchase Quotes.

You can print the Purchase Quotes either on pre-printed forms or on blank paper. You also have the option to print the inventory items’ unit costs on the Purchase Quotes. You can set up these parameters in the PO Module Setup -> Printing tab.