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Inventory Control - Inventory Reports
The Inventory Reports are especially designed to help you monitor the various transactions involving the inventory items. These reports provide a wide variety of inventory item information including a list of inventory items, substitute items, quantities on hand in each warehouse and bin, costs, prices, adjustments, reorder information, bin replenishment, transaction log, internal issuance of inventory items, and much more.
Each of the Inventory Reports is especially designed to provide several options so you can narrow down data to the specific information needed. Read the information below to get a closer look at each of the Inventory Reports available in AccountMate.
Inventory Item Listing
The Inventory Item Listing provides basic information about the inventory items. This report shows the item numbers and descriptions, class, product line, type, units of measurement, status, cost method, standard cost per unit and last sale price, among other pieces of information. This report helps you monitor the inventory items. It also serves as a reference when creating new inventory item records.
You can select to generate this report for active items only, inactive items only or both. You can also select to include in the report the unit price and item remarks and to show any one o both the units of measurement used for sales and purchase transactions. You can further select to generate this report for items used in invoices/sales orders only, items used in purchase orders, items used in work orders only or all selected items.
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Inventory Substitute Item Listing
The Inventory Substitute Item Listing provides information on the substitute items assigned for a particular item. This report allows you to see both the inventory item and its substitute item. This report is useful for cross-referencing inventory items with the substitute items assigned to them.
You can select to generate this report for active items only, for inactive items only or both.
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FIFO/LIFO Inventory Listing
The FIFO/LIFO Inventory Listing provides information on inventory items that are assigned with the First-In-First-Out (FIFO) or Last-In-First-Out (LIFO) costing method. This report is useful for reviewing the values of inventory items using the FIFO or LIFO inventory valuation.
You can select to generate this report for items used in invoices/sales orders only, items used in purchase orders only, items used in work orders only or all selected items. You can also select to show only the items using the FIFO cost method, only the items using the LIFO cost method or both. You can further select to generate the report for active items only, inactive items only or both.
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Specific ID Inventory Listing
The Specific ID Inventory Listing report provides information on inventory items that are assigned with the Specific ID costing method. This report is useful for reviewing the values of inventory items using specific ID inventory valuation.
You can select to generate this report for active items only, inactive items only or both. You can also select to generate this report for items used in invoices/sales orders only, in purchase orders only, in work orders only or all selected items. You can also opt to exclude in the report those inventory items for which serial numbers are not assigned.
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Warehouse Quantity Listing
The Warehouse Quantity Listing provides information on inventory item quantities in each of the warehouses that your company has maintained. This report is useful for determining which inventory items are stored in each warehouse, among other details. You can use this report in managing the inventory items, particularly in determining each inventory item's current volume level, availability, and movement within a specific warehouse.
You can select to generate this report for active items only, inactive items only or both. You can further select to include the items used on invoices/sales orders only, items used in purchase orders only, items used in work orders only or all selected items. You can also choose to include in the report the inventory item's average and total cost as well as its unit price and total sale value. You may opt to exclude in the report the inventory items with zero on-hand quantities and those with zero total cost.
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Bin Quantity Listing
The Bin Quantity Listing provides information on an inventory item's on-hand quantities in the specific bin of each warehouse where the item is physically stored. This report is useful for reviewing the physical location of the inventory item's units within a warehouse. It also serves as a reference for reviewing the quantities available in each bin.
You can select to generate this report for active items only, inactive items only or both. You can choose to include in the report only the items used in invoices/sales orders, in purchase orders only, in work orders only or all selected items. You can also opt to exclude in the report those inventory items with zero on-hand quantity.
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On-Hand Serial Number Listing
The On-hand Serial Number Listing shows the serialized inventory items' quantities on hand and assigned serial numbers. You can use this report as a quick reference for the serial numbers assigned to serialized items and the total on-hand quantity of each serialized item.
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Inventory Cost Listing
The Inventory Cost Listing provides the inventory items' cost related information including the unit cost, cost method, inventory cost, standard cost, and return cost. This report is helpful in comparing each inventory item's various costs.
You can select to generate this report for active items only, inactive items only or both. You can also opt to generate this report for items used in invoices/sales orders only, in purchase orders only, in work orders only or all selected items.
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Inventory Price Listing
The Inventory Price Listing provides the inventory items' price-related information including the last sale price and the date the inventory items were last sold. This report is useful in reviewing the inventory items' current prices. It also serves as a reference when creating invoices, analyzing an inventory item's relative prices, and making any price adjustments.
You can select to generate this report for active items only, inactive items only or both. You can also opt to generate this report for items used in invoice/sales orders only, in purchase orders only, in work orders only or all selected items.
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Multi-Level Price Listing
The Multi-level Price Listing provides information on the various price levels that have been set up for each inventory item. This report is useful for monitoring and evaluating the multi-level prices set up for each price code assigned to inventory items.
You can select to generate this report for active items only, inactive items only or both.
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Multi-Currency Price Listing
The Multi-currency Price Listing provides information on each item's prices in any of the various currencies set up in AccountMate. This report is useful for reviewing the prices, in specific currencies, used in the last sales order or invoice created for each inventory item.
You can select to generate this report for items whose multi-currency prices are set in Accounts Receivables transactions only, in Sales Order transactions only or in both.
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Inventory Reorder Report
The Inventory Reorder Report provides information on inventory items that need to be reordered from vendors. This report gives you the specific inventory items that are out of stock or whose on-hand quantities reach the reorder points. This report is useful in maintaining optimum inventory levels. It can also be used as a reference when re-ordering stocks.
You can select to generate this report only for items suggested to be reordered, only for out of stock items or all selected items. You can opt to include the items used in invoices/sales orders only, items used in purchase orders only, items used in work orders only or all selected items. You also have an option to include the active items only, inactive items only or both.
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Master Bin Replenishment Report
The Master Bin Replenishment Report provides information on the replenishment levels of inventory items for each bin in a particular warehouse. This report is useful for monitoring which bin has a quantity below its replenishment level; thus, it serves as a reference for prioritizing replenishments for specific bins.
You must enter the warehouse, which stores the inventory items that you want to include in the report. You can select to generate this report only for the items below replenishment level or for all selected items.
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Inventory Adjustment Report
Inventory adjustments are changes in inventory item quantities and costs that are not attributable to sales or purchases. The Inventory Adjustment Report provides information on the details of inventory adjustments recorded through the Inventory Adjustment and Update Physical Count functions. These pieces of information include the warehouse and bin, item numbers and descriptions, adjustment dates and remarks, units of measurement, adjustment quantities, unit costs, and adjustment values. This report is useful for monitoring the inventory adjustments made during a specific period and for verifying the authenticity of the adjustment transactions that affect the inventory quantities and balance.
You can select to include in the report the inventory adjustments recorded in the Inventory Control module only, in the Accounts Receivable/Sales Order modules only, in the Purchase Order module only, in the Manufacturing module only or show all inventory adjustments.
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Inventory Cost Adjustment Requirement Report
The Inventory Cost Adjustment Requirement Report provides information on inventory items whose costs are out of balance due to rounding variances. This report displays the inventory item's total cost, system-calculated cost and a suggested adjustment amount to reconcile the total cost and the system-calculated cost.
This report is useful in evaluating any discrepancies in the inventory item costs. You can use this report as a reference when posting inventory adjustments.
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Inventory Serial Number Report
The Inventory Serial Number Report provides details on transactions involving serialized inventory items. This report is useful for tracking and reviewing each transaction involving serialized inventory items.
You can select to include in the report the following transactions involving serialized inventory items: sales invoices, purchase order receipts, work order processing, assignment/amendment of serial numbers, warehouse inventory transfers, bin inventory transfers, inventory adjustments, and RA shipments/receipts.
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Inventory Transaction Log
The Inventory Transaction Log provides details of transactions involving the inventory items for a specific period. It shows the transaction numbers and the transaction types among other details. This report is useful for reviewing and tracking inventory transactions within a specified period.
You can select to include in the report the details of the inventory adjustments comprising the inventory balance as of a certain date.
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Print Stock Issuance Slip
The Print Stock Issuance Slip function allows you to print the Stock Issuance Slip for each transaction involving internal issuance of inventory items from the warehouse to the various departments of the company. The internal issuance of inventory items is best recorded in the Internal Stock Issuance function, which works similar to the Inventory Adjustment function except that the former allows simultaneous quantity adjustment for multiple items.
You can print unprinted, previously printed, or all stock issuance slips. You can even print for an alignment test only. You may also suppress the document label's background color.
You can print the document on a pre-printed form or on an ordinary paper. You can define these settings in the IC Module Setup's Printing tab.
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Internal Issuance Report
The Internal Issuance Report shows the stock issuance transactions' details including the issuance numbers, source warehouses and bins, issuance dates, issued quantities, and the issued inventory items' numbers, descriptions, units of measurement, unit costs, and total transaction amounts. This report is useful in reviewing the validity and frequency of stock issuances.
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