The Invoice Reports provide information about various invoice transactions entered in the Accounts Payable (AP) module. You can choose to generate these reports either in detail, subtotal or grand total at any given time.

Each of these reports is especially designed to provide several filter options so you can generate a report that shows the specific information you require. The reports are also presented in different formats. Read the information below to get a closer look at each of the Invoice Reports available in AccountMate.

AP Invoice Summary Report

The AP Invoice Summary Report provides summary information on AP invoice transactions as well as purchase orders associated to each AP invoice.

You can select to generate the report showing regular invoices only, debit invoices only, or both regular and debit invoices. You can further filter this report to show only outstanding invoices, and to show multi-currencies.

AP Invoice Detail Report

The AP Invoice Detail Report displays detailed information on the AP invoice transactions recorded in AccountMate. The report shows invoice details such as the invoice total, total amount paid, the invoice outstanding balance as well as the invoice due date and pay class. This report is useful when reviewing the entries made for each invoice transaction, its due date, and the invoices' outstanding balances.

You can select to include in the report the regular invoices, and debit invoices. You can further filter this report to show outstanding invoices only, to show the journal entries associated to the invoices, and to show multi-currencies in the report.

PO Line Items Matched to AP Invoice Report

The PO Line Items Matched to AP Invoice Report provides information on PO receipts that have been matched to vendor invoices using the AP Invoice Transaction function. This report shows the PO number and invoice number as well as the matched quantity and amount. This report is useful for reviewing and monitoring PO receipts and their associated AP invoices.

You can generate this report to show all invoiced receipts, invoiced receipts that were accrued, or invoiced receipts but were not accrued. You can also opt to show the Inventory GL Account ID to which the PO line item transaction is posted and to show multi-currencies.

AP Voucher # Report

The AP Voucher # Report shows all voucher numbers that are associated with an AP invoice, except for voided invoices. These voucher numbers are unique and are automatically generated upon posting of an invoice. This report can be used as a reference to counter check internal control using voucher numbers.

You can generate this report to show outstanding invoices only. You can also opt to show multi-currencies in the report.

Voided Invoice Report

The Voided Invoice Report allows you to view voided AP invoices and information related to the invoice. You can use this report together with the AP Voucher # Report to verify missing voucher numbers, if there are any.

You can select to generate this report for regular invoices only, debit invoices only or both. You can also opt to show multi-currencies in the report.

Recurring AP Invoice Report

The Recurring AP Invoice Report provides information on the recurring invoice templates that are set up in AccountMate. This report is useful in identifying the vendors for whom these recurring invoice templates are set up and in reviewing the templates' other important details such as the recurring frequency, number of cycles, next recurring date and end recurring date.

You can filter the report to display only the 1099 recurring invoice templates, only the non-1099 recurring invoice templates, or both. You may further filter the report to show only those recurring invoice templates assigned with active status, only those assigned with inactive status, or both. You may also opt to show in the report the GL Account ID distribution that is set up for each recurring invoice template.

AP Currency Gain (Loss) Report

The AP Currency Gain (Loss) Report provides information on gains or losses resulting from fluctuations in currency exchange rates used during posting of invoices and during payment. This report facilitates reconciliation of the AP Currency Gain/Loss GL Account ID balance and serves as reference when evaluating the effects of exchange rate fluctuations on your business, particularly on your capacity to pay the company's liabilities.